Original state funding:

Call for funds

• Applications for disbursement can be submitted to the state as the project progresses.
• The de minimis limits must be observed: The approved grant must be more than 25,000 euros and the disbursement amount requested through the call for funds must be at least 10,000 euros.
• To do this, fill out the accounting form linked above (original state funding: call for funds). Attach the required documents (attachment for state funding). These will automatically be sent to the responsible office.
• The disbursement office checks the request for funds and authorises the fixed amount for disbursement.
• You will receive a payment notification by e-mail.

Proof of utilisation

• Proof of use must be submitted to the funding agency within one year of fulfilment of the purpose of the grant in accordance with point 7.1 ANBest-K, but no later than one year after the end of the approval period. The deadline can be found in the grant notification or the most recent amendment notification from the state.
• To do this, fill out the accounting form linked above (original state funding: (final) proof of use). Attach the required documents as an attachment. These will automatically be sent to the responsible office.
• The required attachments are summarised under "Required documents". Further details are set out in the grant notification.
• - The disbursement office checks the proof of use and authorises the fixed amount for final payment.
• You will receive an assessment notice with payment notification by e-mail.

Co-financing by the state for federal funding:

Call for funds

• Applications for disbursement can be submitted to the state as soon as a decision has been made on the respective disbursement application to the federal government. Further details are set out in the state's grant notification.
• The grant recipient is obliged to apply to the state for a call for funds in accordance with the progress of the project within three months of the federal government's decision on the respective request for funds.
• To do this, fill out the accounting form linked above (Federal co-financing: Call for funds). Attach the required documents to the form. These will be sent automatically to the responsible office.
• The disbursement office will check the request for funds and authorise the specified amount for disbursement.
• You will receive a disbursement notification by e-mail.

Proof of utilisation

• In accordance with point 6.1 ANBest-Gk, the proof of use of funds must be submitted to the funding body within one year of fulfilment of the purpose of the grant, but no later than one year after the end of the approval period. The deadline can be found in the grant notification or the most recent amendment notification from the state.
• To do this, complete the accounting form linked above (Federal co-financing: (final) proof of use). Attach the required documents to the form. These will automatically be sent to the responsible office.
• The where-used list consists of proof of the final payment by the federal government (notification of results or assessment notice from the federal government) and proof of public relations work. If applicable, the requirements of the GIS-NBest BW also apply in your case. Further details are set out in the grant notification.
• The disbursement office will check the proof of use and instruct the amount determined for the final payment.
• You will receive an assessment notice with a payment notification by e-mail.