Serviceportal–Baden-Württemberg

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Procedure descriptions

Passport - applying for the first time for the child

Children need an identity document when travelling abroad. There are various options for children with German citizenship. Depending on the destination, these are

  • Passport
  • Identity card as a substitute for a passport

Please note: For some destinations, a passport is required for the child. This is the case, for example, for South East Asia and for visa-free entry to the USA. However, children can also enter many countries with an identity card or, if applicable, a child's passport, as long as it is still valid. This applies in particular to the countries of the European Union (EU). You can find travel and safety information for all countries on the website of the Federal Foreign Office. Under "Entry requirements for German nationals" you can find out for which countries a passport is required or an identity card is sufficient.

Passports can be issued to children from birth and are valid for six years for under 24-year-olds.

In the following cases, a passport is invalid before the expiry date:

  • if it does not allow the child's identity to be established properly because the photograph in the document differs greatly from the child's face. The point in time must be assessed in each individual case.
  • if it has been altered.
  • if entries are missing or incorrect with the exception of the place of residence.

Tip: In urgent cases, you can apply for a passport using the express procedure. If you need a travel document for your child until the new express passport is issued, you can apply for a temporary passport. The temporary passport is valid for a maximum of one year. You must return it when you receive the new passport.

Responsible authority

The passport authorities in Baden-Württemberg are

  • the municipalities as local police authorities
  • the administrative communities, which perform or fulfil the tasks of the registration authority.

As a rule, the citizens' offices or the citizens' offices fulfil the tasks of a passport authority.

The passport authority in whose district your child's main residence is registered is responsible for your child.

Important:

The application for a passport must also be processed by a passport authority in Germany that is not locally responsible if an important reason can be presented. A passport may only be issued with the authorisation of the locally competent passport authority.

Bürgerdienste [Stadt Kuppenheim]

Details

Prerequisite

Your child has German citizenship.

Procedure

  • You must apply for your child's passport in person at the passport office of the child's main place of residence.
  • In the case of children and young people under the age of 18, both parents must submit the application if they have joint parental responsibility. One parent can be represented by the other with a power of attorney when submitting the application.
  • The child must always appear in person, as their identity must be verified. They must also sign if they are 10 years or older at the time of the passport application. It is also permissible for younger children to sign.
  • The submission of fingerprints is required by law for the application. No fingerprints are taken of children who are not yet 6 years old. If a travel document is expressly applied for without fingerprints being taken for children after the age of 6 and up to the age of 12, only a provisional passport can be issued. Note: If an index finger is missing, the quality of the fingerprint is insufficient or the fingertip is injured, the print of another finger will be taken as a substitute. Fingerprints are only not taken if this is impossible for medical, permanent reasons.
  • When applying, you can have your child's photograph taken on site - depending on the facilities at the authority - or you can have the photograph taken in advance by a certified service provider (e.g. a photographer or the photo service of a drugstore). The service provider will send you a printout of a data matrix code (similar to a QR code), which the authorities can use to retrieve your child's photograph from the cloud.
  • The passport isproduced centrally by the Bundesdruckerei in Berlin.
  • You can collect your child's finished passport from the authority in due course. Depending on the municipality, you will be notified as soon as you can collect the passport. The notification information from the passport authority usually also contains a form for authorisation to collect the passport. This allows you to collect the passport yourself or have it collected by an authorised person. The authorised person must identify themselves to the passport authority beforehand and present the authorisation to collect the passport.
  • You must hand in your child's old passport when you receive the new document. If you wish, you can take the cancelled old passport back with you as a souvenir.

Deadlines

The period of validity for persons under the age of 24 is six years.

It is not possible to extend the period of validity of the passport.

Required documents

  • Identity card, passport or birth certificate of the child, if applicable
  • a current digital biometric photograph
  • other documents if necessary:
    • if both custodial parents submit the application: Identity cards or passports of the parents. If only one parent with custody is making the application: additionally
      • written declaration of consent from the other custodial parent
      • Copy of the identity card or passport of the other legal guardian
    • for a person with sole custody: additionally
      • Declaration of custody or, if none is available, a written declaration of sole custody.
        Some municipalities require negative certificates in this regard.
      • If applicable, legally binding divorce decree with custody order or subsequent order of the family court regarding sole custody or provisional custody order of the local court (if both parents live in Germany).
    • in the case of guardianship: additionally
      • Certificate of appointment as guardian

Notes:

  • The biometric photographs must comply with the relevant formal requirements. The photo sample table for identity documents provides assistance in this regard.
  • From 1 May 2025, only digital photographs will be accepted for passport applications. Depending on the equipment at the authority, you can take the photo when applying on site or you can have the photo taken in advance by a certified service provider (e.g. a photographer or the photo service of a drugstore). The photo is then stored by the service provider in a secure cloud. You will receive a printout of a data matrix code (similar to a QR code), which the authority canuse to retrieveyour photograph from the cloud . Please contact your authority in advance to find out about the options available there!

Attention:

  • Further documents may be required for the first issue (in some municipalities also for the first issue after immigration), such as civil status documents.
  • When applying for the first time for a child born abroad, the original birth certificate and the German translation must be submitted.
  • If you are applying to a passport authority in Germany (non-competent authority), you may need to submit further documents.

Tip: Enquire in advance at the passport authority about the documents required in your individual case.

Costs

  • a passport for children with 32/48 pages: 37.50 EUR / 59.50 EUR
  • a passport for children using the express procedure: an additional EUR 32.00 each

Note: The fees are doubled if

  • the authority has to issue the passport outside office hours or
  • You apply for the passport to be issued by a passport authority that is not locally competent, such as the municipality of a secondary residence.

Processing time

It can take up to eight weeks from the date of application before your child's passport can be collected from the passport office.

It is recommended that you apply for your child's passport in good time before travelling.

If you need your child's passport more quickly, you can also apply for it using the express procedure. A surcharge is added to the fee for this.
If the express application is received on time, it will usually be ready for collection from the passport office on the following third working day (Monday to Friday, excluding public holidays).

Miscellaneous

  • You must report the loss or theft of your child's passport in person at a passport office or police station as soon as possible. Details can be found in the service "Passport - apply for replacement due to loss".
  • You must also report the recovery of your child's passport in person at a passport office.

Legal basis

Passgesetz (PassG):

  • § 4 Passmuster; Verordnungsermächtigung
  • § 5 Gültigkeitsdauer
  • § 6 Ausstellung eines Passes
  • § 19 Zuständigkeit

Verordnung zur Durchführung des Passgesetzes Passverordnung - PassV):

  • § 13 Muster des Reisepasses; Änderung von Daten
  • § 27 Gebühren

Release note

machine generated, based on the German release by: Innenministerium Baden-Württemberg, 05.03.2026

Kontakt

Stadt Kuppenheim
Friedensplatz
76456 Kuppenheim
Telefon: 07222/9462-0
Telefax: 07222/9462-150
stadt@kuppenheim.de

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